About Us 

VetNOW is a leader in veterinary Healthcare solutions. Founded in 2018,
VetNOW answers to a clear market need for greater access to medical care in the food animal industry. Supported by proven leadership, best-in-class veterinary talent, and premier industry partners, VetNOW presents a unique response to provide and support the vision of advancing digital animal care worldwide. Our platform provides a Connected Care Ecosystem that links animal owners, veterinary doctors, and
veterinary specialists through regulatory-compliant cloud technology.

VetNOW serves the needs of animal veterinary care across geographic boundaries and fosters accessibility of care to all regions of the world. Our platform supports enhanced communication, secures sharing of medical records, and improves accessibility to care when needed.
VetNOW recently launched a Telehealth Platform to Revolutionize Animal Care in Kenya. This is a new and ground-breaking initiative that optimizes livestock farmers and veterinarians' partnerships to ensure the safety, security, and resiliency of the food supply chain. Our Telehealth Platform is designed to enhance the quality and accessibility of veterinary services, providing comprehensive care for animals through remote consultations, diagnostics, and treatment plans.

The platform provides mobile-based support and enhanced communication between livestock farmers, veterinarians,
and veterinary paraprofessionals (VPPs). The platform gives farmers access to vital information regarding disease awareness, preventive care, record keeping, and regulatory compliance.

We are looking for a passionate and dedicated Administrative Assistant to join our team and drive the adoption and success of our platform.

Job Summary
We are seeking a highly organized and detail-oriented Administrative Assistant to support our team with various administrative tasks. The ideal candidate will be proactive, reliable, and able to work independently in a fast-paced environment. This role is crucial in ensuring the smooth and efficient operation of our daily business activities.  

Key Responsibilities
Office Support: Perform general office duties such as answering and directing phone calls, managing correspondence, and welcoming visitors.

Scheduling: Manage and coordinate meetings, appointments, and travel
arrangements for team members.

Document Management: Maintain, organize, and update files and records,
both physical and digital, ensuring they are easily accessible.

Communication: Serve as the point of contact for internal and external
communications, maintaining professionalism and confidentiality.

Data Entry and Reporting: Input and update data in spreadsheets,
databases, and other systems; generate reports as requested.

Supplies Management: Track and order office supplies, ensuring availability without excess inventory.

Support Projects: Assist in various projects and initiatives, providing
administrative support and coordination as needed.

Expense Reporting: Prepare and process expense reports and invoices for the department.

Maintain Office Procedures: Develop and enforce efficient office procedures to optimize workflow and organizatio.

Professional Qualifications

• High school diploma or equivalent, associate’s degree preferred

• 2+ years of experience as an administrative assistant or similar role

• Strong interpersonal and communication skills, both written and verbal.

• Proficiency in Google Platform (Docs, Sheets, Mail, Slides, Meet) and familiarity with office equipment

• Strong organizational and time management skills.

• Ability to multitask and prioritize in fast-paced environment.

• Attention to detail and a high level of accuracy.

• Fluency in English and Swahili.

Personal Attributes

• Strong organizational and time management skills.

• Creative and strategic thinker.

• Empathy and cultural sensitivity.

• High level of integrity and professionalism.

Package and Salary

Salary:
Competitive and commensurate with experience.

Benefits:

• Health insurance

• Annual leave and sick leave

• Professional development opportunities

• Performance-based bonuses

• Office hours

• Meal Allowance

• Opportunities for career growth and advancement

Equal Opportunity Employer

VetNOW is an equal opportunity employer and encourages applications from all qualified individuals. We are committed to creating a diverse and inclusive environment for all employees.

Note: This job description is intended to convey information essential to understanding the scope of the Engagement Specialist’s position. It is not intended to be an exhaustive list of qualifications, skills, duties, responsibilities, or working conditions associated with the role.